After discussions with a technical team from Citrix Systems, a call center remote virtual agent solution based on Citrix XenApp was implemented. XenApp virtualizes and delivers the customer relationship management and IP softphone applications over the network, using Citrix Access Gateway, to the thin-client desktops used by virtual agents.
Wang Yueyuan, manager of the SOHO virtual agent project and director of Lenovo’s CCC Innovation Center, says: “The call center’s customer service staff can connect to the Internet with bandwidth of at least 1M using the thin client uniformly distributed by the company, then access the Lenovo network through Citrix Access Gateway and can begin working just like a local agent after the soft phone and virtualized application desktop are activated. This is very flexible and convenient. In this project, Lenovo’s call center will gradually establish 100 virtual agents.”
The virtual agent initiative powered by Citrix virtual computing solutions is enabling Lenovo to expand its call center without the need for additional facilities. There is full flexibility to set up virtual agents according to increases or decreases in business volume to reduce operating and management costs at the call center, and simultaneously provide employment opportunities with flexible schedules. In addition, it is more convenient to provide service support in the evening or late at night, thus resolving the problem of providing service to regions outside China with time zone differences.
According to Wang Yueyuan, “Whether the consideration is cost, safety or flexibility in system deployment and management, the SOHO virtual agent solution supported by XenApp is a powerful way for Lenovo to move towards the new generation of call centers.”
The Citrix solution enables IT service staff to remotely administer and support virtual agents and even the terminals used in the call center itself, which are located on different floors. Previously, if a terminal failed, IT service staff had to provide on-site support, which was very inconvenient. Also, any large-scale system upgrade had to be carried out for each station individually. Citrix virtualization technology centralizes maintenance and upgrades for all applications, and any software issue can be fixed remotely through the network. Furthermore, by using the session shadowing function of XenApp, the director of the call center can conduct real-time remote monitoring and management on the virtual desktop to ensure service quality and to lower monitoring costs.